Executive Assistant – GM Secretary at The Westin Chennai Velachery
Job Description
Summary
Join The Westin Chennai Velachery as an Executive Assistant – GM Secretary to provide high-level administrative support to the General Manager. You will manage correspondence, schedule meetings, maintain records, and ensure smooth office operations while maintaining confidentiality and professionalism. This role is ideal for organized, detail-oriented professionals with strong communication skills and a passion for hospitality administration.
Job Details at a Glance
| Job Title | Executive Assistant – GM Secretary |
|---|---|
| Location | The Westin Chennai Velachery |
| Position Type | Full Time |
| Career Area | Administrative |
| Education Required | High School Diploma or Equivalent |
| Experience Required | Preferred experience in administrative or executive support roles |
| Supervisory Experience | Not Required |
| License / Certification | None |
Key Responsibilities
Executive Support
- Greet and assist visitors, determine purpose of visit, and direct them appropriately.
- Handle correspondence, including drafting responses and filing relevant documents.
- Schedule and coordinate meetings, prepare agendas, and take and distribute meeting minutes.
- Maintain paper-based and electronic filing systems and ensure easy access to records.
- Assist with the preparation of letters, memos, spreadsheets, presentations, and reports.
Communication & Coordination
- Answer telephones with professional etiquette and respond to guest or staff inquiries.
- Document and communicate guest requests and complaints to relevant personnel.
- Transmit documents and information via computer, mail, fax, or other office equipment.
Office Management & Compliance
- Operate standard office equipment including telephones, photocopiers, fax machines, and electronic peripherals.
- Uphold company policies and procedures, ensuring confidentiality and protection of assets.
- Maintain professional appearance and communication standards.
Guest Experience & Team Support
- Welcome guests according to company standards and anticipate their service needs.
- Assist individuals with disabilities and provide personalized support as needed.
- Develop positive working relationships with colleagues and support team goals.
Physical & Miscellaneous Duties
- Lift, carry, push, pull, or place objects weighing up to 10 pounds without assistance.
- Perform other reasonable administrative duties as requested by the GM or supervisors.
Skills & Competencies
- Strong organizational, multitasking, and time management skills.
- Excellent written and verbal communication abilities.
- Attention to detail and ability to maintain confidentiality.
- Proficiency in office software (MS Word, Excel, PowerPoint, Email).
- Professional demeanor, initiative, and problem-solving skills.
Why Join The Westin Chennai Velachery
- Work in a prestigious global hospitality brand.
- Opportunities for career growth, skill development, and recognition.
- Be part of a supportive, diverse, and collaborative team.
- Contribute to exceptional guest experiences in a luxury hospitality environment.
Apply Now
Elevate your administrative career as an Executive Assistant – GM Secretary at The Westin Chennai Velachery.
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