Executive Assistant – WTW | Gurugram, Haryana

Job Description

Summary

WTW is seeking a highly organized and proactive Executive Assistant to support our leadership team in Gurugram, Haryana. The ideal candidate will provide comprehensive administrative, operational, and project support, ensuring seamless day-to-day business operations. This role combines calendar management, travel coordination, stakeholder communication, and event planning with strategic contributions to operational excellence, financial efficiency, and people engagement. Join WTW to advance your career while working with a global leader in risk, consulting, and technology services.

Job Details at a Glance

Key Responsibilities

Innovation & Operational Excellence

• Provide comprehensive administrative support, including calendar management, meeting coordination, and travel arrangements.
• Maintain confidential files, records, and data for quick accessibility.
• Drive operational excellence and continuous improvement across ICT business activities.
• Support regional resourcing efforts to optimize project staffing and productivity.
• Contribute to global and regional ICT initiatives, particularly during policy, process, or tool changes.

Financial Management

• Support ICT financial objectives through cost optimization and operational efficiency.
• Oversee licenses, subscriptions, and renewal processes.
• Manage billing and invoicing documentation while liaising with Finance colleagues.
• Stay updated on Oracle/EPM processes, providing guidance on billing and financial matters.

People & Stakeholder Engagement

• Maintain a strong understanding of the ICT people map to guide recruitment, onboarding, and HR initiatives.
• Act as a key liaison for corporate functions including HR, Finance, Legal, Compliance, and Privacy.
• Drive all-colleague communications and support learning & development programs such as “Learn-Athons” and Graduate Induction.
• Facilitate team engagement activities and provide logistical support for internal and external events.

Client & Project Support

• Identify opportunities for process and tool improvements related to client and sales management.
• Support the development of marketing materials, proposals, contracting documents, and reports.
• Maintain accurate project documentation, including minutes, timelines, and progress reports.
• Coordinate resources, meetings, and tasks to ensure smooth project execution.
• Monitor project risks and escalate issues to leadership as needed.

Required Skills

• Exceptional organizational and multitasking skills.
• Results-driven with the ability to manage competing priorities.
• Strong ability to build trusted relationships with internal and external stakeholders.
• Excellent communication skills, both written and verbal, including conveying leadership messaging.
• Proficiency in Office 365 suite, including Excel, PowerPoint, Word, and collaboration tools.
• Skilled in negotiation, problem-solving, and stakeholder management.
• Self-driven, proactive, and collaborative with high integrity.

Qualifications

• Bachelor’s degree or equivalent in a relevant field.
• Proven experience supporting senior executives in a corporate environment.

Why Join WTW?

• Work in a global organization spanning over 140 countries.
• Collaborate with high-performing teams in a dynamic and inclusive environment.
• Contribute to strategic projects, operational excellence, and people engagement initiatives.
• Opportunities for career development and professional growth.

Apply Now

Take the next step in your career as an Executive Assistant at WTW. Submit your application via the official WTW careers portal:

Apply Now on WTW Careers